AI receptionist for local businesses
We set up an AI receptionist that picks up your missed and after-hours calls, takes the request the way your front desk would, and texts or emails it to you right away. Fewer jobs get lost to voicemail.
You keep your phone number. Calls only reach the agent when you want them to.
No heat at 22 Birch Lane
Texted and emailed to the owner
You're on a job site, out on the course, slammed during the dinner rush, or closed for the night. The phone keeps ringing anyway.
A caller who reaches voicemail can just as easily call the next business on the list. ringpilotHQ picks up when you can't, takes down what they need, and gets it to you fast.
How it works
Keep your number. Calls go to your agent when nobody picks up, after hours, or all the time. You choose.
It greets callers by your business name, is set up to answer only from the info you give it, and collects their name, callback number, what they need, and when.
Every request lands in your inbox. Urgent ones also text your phone, so you can call back before they try someone else.
Each morning we check that your alerts went out, so if something breaks we can fix it fast, not weeks later.
Example calls
Each example shows a short call and the alert that lands with the owner.
Golf course
CallerCan I get a tee time Saturday before ten, for four? Eighteen holes, riding.
AgentSure. What name and number should the golf shop use?
CallerDana, 585-555-0142.
AgentThanks, Dana. I've sent this to the golf shop. It isn't booked until they confirm.
Tee time request, Saturday
Emailed to the golf shop
HVAC
CallerOur furnace quit and it's getting cold in here.
AgentI'm sorry. First, do you smell gas, or is a carbon monoxide alarm going off?
CallerNo. It's Marcus at 22 Birch Lane, 585-555-0188.
AgentThanks, Marcus. I've flagged this as urgent, and the owner gets a text right now.
No heat at 22 Birch Lane
Texted and emailed to the owner
Electrician
CallerMy kitchen breaker keeps tripping. Can I fix that myself?
AgentFor your safety, that's one for a licensed electrician. Do you own the home or rent?
CallerI own it. Weekdays after four work. I'm Priya, 585-555-0127.
AgentThanks, Priya. The team will call to set a time. It isn't confirmed until they do.
Kitchen breaker keeps tripping
Emailed to the owner
Restaurant
CallerDo you take reservations for twelve on Saturday, around seven?
AgentI can send that to the manager. Any allergies the kitchen should know about?
CallerOne nut allergy. It's Chris, 585-555-0163.
AgentThanks, Chris. I'll include that so the kitchen can confirm what they can accommodate.
Party of 12, Saturday 7 PM
Emailed to the manager
Example calls and names are made up to show how it works.
Who it's for
Tee time requests, changes, outings, and league questions while the pro shop is busy.
No-heat and no-cool calls after hours, with gas and carbon monoxide safety questions asked first.
Service and install requests with the address, who owns the property, and when the customer is home.
Large-party and event requests during the rush, with allergy notes passed straight to the manager.
Run a different kind of business? We build the agent around how your front desk already works.
Guardrails
Your agent is set up to work only from the information you give it. When it isn't sure, it's built to take a message instead of guessing.
Getting started
FAQ
No. You keep your number and forward calls to the agent only when you want: when nobody answers, after hours, or always.
If a caller asks, it tells them it's your business's AI assistant. It's set up never to claim to be a person.
Today it sends you the request to confirm. Direct booking depends on your software, and we'll tell you on the demo whether yours supports it.
It's set up not to guess. It takes the caller's name, number, and question and sends them to you.
It points callers to safety first, like getting out of the house and calling 911 for a gas smell, then flags the call as urgent so you're alerted right away. It isn't a substitute for 911 or emergency services.
We check every morning that your alerts went out, so problems get caught and fixed quickly.
Book a free 15-minute demo. We'll set up a sample agent with your business name so you can call it and hear it for yourself.